Grant Opportunities

WARRENSBURG CONVENTION AND VISITORS BUREAU COMMUNITY GRANT 


The Warrensburg Convention and Visitors Bureau has set aside funding for the promotion of events and attractions exhibiting positive tourism potential to the Warrensburg, Missouri area. These funds are used to assist qualified organizations with the promotion of tourism activities striving to directly increase lodging occupancy and encourage events to expand thier marketing reach, which contributes positively to the growth of tourism in Warrensburg, Missouri. 


Grant funds are generated from the lodging tax collected from overnight lodging facilities in Warrensburg. The WCVB Community Grant Program runs Oct.1-Sept. 30. The program is evaluated each year and adjustments are made as necessary. 


EVALUATION PROCEDURE

The WCVB Community Grant Committee will review requests for funding on an annual basis, January 30, for recommendations to the Board. If budget allows, the committee may review requests June 30. The June 30 review is optional, and organizations are strongly encouraged to submit prior to the January 30 deadline. 

The maximum grant awarded by the WCVB is $1,500.


Applications will be reviewed for completeness by the WCVB staff immediately after submission. Organizations that submit an incomplete application will be notified by the WCVB for the information if time allows. A complete application does not guarantee funding. The WCVB reserves the right to reject any application for any reason.


The WCVB Community Grant Committee will review applications and at that time applicants will be invited to present a brief 5-minute presentation on their application. The Commitee will make a recommendation to the WCVB Board for final approval of all funding. 

Applicants will be notified of the WCVB Board's decision. Successful applicants will receive letters of agreement with funding levels.

QUALIFYING APPLICANTS

Applicants must be organizations seeking to produce and promote a well-defined tourism-oriented project, program or event aimed at tourism development or marketing that promotes local tourism attractions, brings visitors or has the potential to bring visitors to Warrensburg that will create overnight stays in Warrensburg's lodging facilities. Grant funds are issued to qualifying applicants through a reimbursement process. 

Please note the award of the WCVB Community Grant does not supersede the need for proper permitting and licensing with the City of Warrensburg, Johnson County and/or other governing agents. The applicant is responsible for obtaining all required permits and licenses. 


• Applications must be complete

• All applications must be received by designated deadline

• Event must be held within the Greater Warrensburg, Missouri area

• Event must be marketed to attract visitors outside of 50 mile radius

• Include an established and current state/federal non-profit, tax exempt, or government agency tax ID #

• The tax ID # listed must be that of the official applicant or the listed partner applicant

• You must include the WCVB logo in all advertising in a size that is noticeable and proportionate in relation to the ad layout

• Proof of event liability insurance and a completed W-9 tax form will need to be provided to WCVB prior to the organization receiving any funding

• Evaluation Form and Hotel Tracking Form must be completed and submitted no more than 30 days after project, program or event to receive reimbursement


Projects are limited to receive the WCVB Community Grant no more than ten years. WCVB reserves the right to award funds to projects that have received funding funds for more than ten years if it believes the monies are warranted and will result in overnight stays in Warrensburg. 

The WCVB reserves the right to not award grant funds if necessary requirements are not met. 


Eligible Applicants:

Nonprofit Organization*

Applicants partnered with Non-Profit or Tax Exempt Organization

Applicants holding activities in Greater Warrensburg area

Event or attraction must be open to the general public

*Organizations may apply for a WCVB Community Grant once per program year. 


The following is a partial list of expenditures that are not eligible for grant fund consideration. 

Ineligible Expenditures:

Administrative Cost

Personnel Expense

Items for Resale

Equipment

Ongoing Operating Expenditures

Professional Services including Legal, Medical, Engineering, Accounting or Auditing

Capital Improvements


REQUEST FOR REIMBURSEMENT

A request for reimbursement form needs to be completed as it relates to the line item budget as approved, OR with a change order attached describing the change. Submit one hard copy along with invoices/receipts and product samples. Invoices must provide detail of services and goods provided including the date of the service, cost per unit, and a total cost. For radio or television spots, an affidavit of broadcast times must be part of the invoice to assure the services were received. Invoices for printed material should include a distribution statement. Attach samples of all products to corresponding invoices. Total amount of invoices/receipts may never exceed approved funds


The evaluation form and hotel tracking form should be attached to the request for reimbursement. Applicants will not be eligible for future funding if the report is not submitted. Both forms are required to be submitted to the WCVB within 30 days from the conclusion of the project, program or event. 


If grant is approved, the Warrensburg Convention and Visitors Bureau agrees to reimburse for expenses described within the application based on compliance with all policies and guidelines set forth in the program, as well as those established by State Statutes. Any expenses deemed by the Warrensburg Convention and Visitors Bureau to not be allowed, by either the policies of the grant program, or statutes governing the use of Lodging Tax Funds, will be denied.


Further, a full post-event report with approximated number of persons attending the event, and hotel tracking form must be submitted. The report must include the approximated number of overnight stays that were generated by the attendees of the event; the number of persons traveling over 50 miles to attend the event; marketing plan success/failure; and improvements to event in the future. The report must be submitted to the WCVB within 30 days of the conclusion of the project, program or event. 

ONLINE FORMS

Submit your forms online

ONLINE FORMS

DOWNLOAD FORMS

Forms can be downloaded and mailed or delivered to our office

Mailing Address:

102 S. Holden Street

Warrensburg, MO 64093


Physical Address:

200 S. Holden Street

Warrensburg, MO 64093

Grant Application Download

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Evaluation Form Download

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Hotel Tracking Form Download

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Reimbursement Form Download

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Get In Touch



Office Location: 

200 S. Holden Street

Mailing Address:

102 S. Holden Street

Warrensburg, MO 64093

Phone. 660-262-4611


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"The mission of the Warrensburg Convention and Visitors Bureau is to position Warrensburg and Johnson County, Missouri,as a regional tourism and meeting destination with the vision to foster experiences that exceed visitor expectations."

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