WCVB Grant Forms
The WCVB grant committee will review applications submitted by 5 p.m. Friday, January 31, 2020 for funding allocations. If budget allows, the committee may review applications submitted by Friday, June 26, 2020. The June review is contingent upon funding being available. If the entire grant budget is allocated in February, a review will not be held in June. Organizations are strongly encouraged to submit prior to the January 31, 2020 deadline.
WCVB grants require all reimbursement forms be submitted with requested documentation within 30 days following event date to be eligible for reimbursement.
Event Evaluation Form
A post-event evaluation form must be submitted to receive grant funding.
Hotel Tracking Form
New Requirement in 2019! The recipient is required to provide a projection of the number of hotel room nights that will be generated by the event and contact a minimum of one Warrensburg lodging establishment to reserve a block of rooms for the event within two weeks of receiving award notification from the WCVB. The reservation will be confirmed with the WCVB Director via email. The WCVB reserves the right to not award grant funds to those organizations that fail to reserve lodging within the specified time and those that do not occupy at least 50% of the rooms blocked off.
View the hotel tracking form.
A request for reimbursement form needs to be completed as it relates to the line item budget as approved. Copies of invoices/receipts and product samples must accompany the reimbursement form. Invoices must provide detail of services and goods provided including the date of the service, cost per unit, and a total cost. For radio or television spots, an affidavit of broadcast times must be part of the invoice to assure the services were received. Invoices for printed material should include a distribution statement. Attach samples of all products to corresponding invoices. Total amount of invoices/receipts may never exceed approved funds. Failure to supply the invoices/receipts will void the grant award. No exceptions.
If a grant is approved, the WCVB agrees to reimburse for expenses described within the application based on compliance with all policies and guidelines set forth in the program, as well as those established by State Statutes. Any expenses deemed by the WCVB to not be allowed, by either the policies of the grant program, or statutes governing the use of Lodging Tax Funds, will be denied.