WCVB Grant Forms
Grant Applications
Reimbursement Form
WCVB grant program requires the reimbursement form to be submitted with the requested documentation within 30 days following the event date to be eligible for reimbursement. Failure to submit by the deadline with documentation may result in the grant funds not being awarded.
The reimbursement form includes questions regarding the event, lodging utilized, and the expenses being submitted for reimbursement.
The applicant MUST provide copies of invoices/receipts being submitted for reimbursement. Invoices must provide details of services and goods provided including the date of the service, cost per unit, and total cost. Tourism Marketing Grant recipients must include proof of ad placement. For radio or television spots, an affidavit of broadcast times must be part of the invoice to ensure the services were received. Invoices for printed material should include a distribution statement. Attach samples of all products to corresponding invoices.
The reimbursement must include proof of recognition of funding from the WCVB. Pictures of items such as banners, signage, T-shirts, etc. will be accepted. Snips of digital recognition including website and social media will be accepted.
The total amount of invoices/receipts may never exceed approved funds. Failure to supply the invoices/receipts and proof of recognition will void the grant award. No exceptions.
If a grant is approved, the WCVB agrees to reimburse for expenses described within the application based on compliance with all policies and guidelines set forth in the program, as well as those established by State Statutes. Any expenses deemed by the WCVB to not be allowed, by either the policies of the grant program or statutes governing the use of Lodging Tax Funds, will be denied.